Administrative and Project Coordinator, Programs

Job title
   Administrative and Project Coordinator, Programs
Division
   Programs
Supervisor
   Curator, Contemporary Architecture
Status
   Contractual (3 years), full time (35h/week)
Posting period
   25 June to 28 July 2021
Job entry
   As soon as possible

Job summary

The Canadian Centre for Architecture is an institution responsive to the cultural content of our time, fueling crucial conversation with the audience. The Administrative and Project Coordinator, Programs will operate within the CCA Programs division. The Programs division researches and organizes exhibitions and public programs as a form of cultural production to suggest new perspectives for architecture debate, and as catalyst for original inquiry.

The responsibilities of this job include the coordination of the overall deadlines for division projects, contractual agreements, and budget planning and monitoring for curatorial projects in diverse formats (Exhibitions and Public Programs). The incumbent assists the Curator, Contemporary Architecture with managing the division’s administration and budget.

Key responsibilities

Administrative management of the Programs division
• Works in collaboration with the Curator, Contemporary Architecture to innovate workflow procedures and organize divisional operations and procedures, including documenting them and developing how-to and best practices guides
• Prepares strategies for initial budgets for each project and reviews quotes with Curator, Contemporary Architecture; participates in evaluation and planning for human, material and financial resources
• Develops and monitors the division’s budget under the supervision of the Curator, Contemporary Architecture
• Prepares the necessary reports for exhibition projects, public programs, etc.
• Acts as a liaison between the division and the other CCA services in order to manage deadlines and budgets
• Works with the Coordinator, Curatorial Affairs and all Administrative Coordinators to ensure communication and coordination across divisions
• Prepares consulting contracts for exhibition curators, designers, authors and researchers, as well as contracts for guest speakers for lectures and seminars for public programs
• Participates in negotiations, and drafts and manages contractual agreements for exhibition co-production and co-presentation; reviews contracts and agreements from other institutions
• Participates in negotiations and drafts agreements for touring exhibitions
• Coordinates grant applications for division projects in collaboration with the Development division
• Prepares disbursement requests for the division
• Provides administrative support to the Curator, Contemporary Architecture and the division (preparation and writing of various reports, memos and institutional documents and correspondence, meeting coordination, schedules management support, travel coordination)
• Supports the on-boarding of new team members, acts as the liaison with the People and Culture division
• Develops and maintains division archives, documentation and statistics; ensures the liaison of necessary information with institutional archives

Project coordination of the Programs Division
• In dialogue with Curatorial Assistants prepares the master production and installation schedule for exhibitions (in-house, co-production, and touring), organizes and leads project team meetings
• According to curatorial guidelines defined with Curator Contemporary Architecture works with all departments involved to develop scope, schedule and cost baseline
• Ensures deadlines are met, deliverables are executed, and materials and information are obtained as per the planned schedule, cost and scope baseline
• Prepares the initial budgets for each project and review quotes; participates in evaluation and planning for human, material and financial resources
• Acts as a liaison between the division and the other CCA services in order to manage deadlines, budgets and resources for each exhibition project

Required qualifications

• Education: Bachelor’s degree in business administration, project management studies or related fields. Degree in cultural organization management is an asset
• Number of years of relevant work experience: 3 to 5 years
• Excellent knowledge of spoken and written French and English; ability to write and revise documents
• Advanced knowledge of project and budget management methodology
• Deadline management skills
• Advanced knowledge of management software
• Contract negotiation skills
• Contract writing skills and knowledge
• High level of autonomy and organizational skills
• Knowledge of the history of architecture and art history an asset

Please submit your application (resume and cover letter, in English or French) by email to rh@cca.qc.ca to the attention of People and Culture division of Canadian Centre for Architecture, 1920 rue Baile, Montreal (Quebec) H3H 2S6. The application deadline is 28 July 2021. Only successful applicants will be contacted. Please do not call.

The CCA is an equal opportunity employer and encourages diversity. The CCA invites anyone with the qualifications listed in the job posting to apply.

Printable PDF

For all CCA existing job opportunities, visit our website.

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